---
title: "Xero 7: Bills from Xero"
url: "https://epona-support.ardex.tech/en/article/xero-7-bills-from-xero"
language: "en"
last_updated: "2026-09-28T05:05:13.305Z"
---

# Xero 7: Bills from Xero

How supplier bills entered in Xero arrive in EPONA for allocation to horses

Bills — the invoices your suppliers send you — are entered and paid in Xero as usual. EPONA reads them so the costs can be allocated to horses and on-charged to their billable parties. The allocation steps are covered in Bills and Bill Allocation.

Available to admins and managers.

## When bills come across

-   When anyone opens Financials/Bills - EPONA shows "Bill synchronization is in progress. The table will automatically refresh when it's done." It checks at most every 30 seconds; the first check looks back 90 days.
-   When the Refresh icon is clicked at the right-hand end of a bill's row - that bill only

## What comes across

-   Supplier, reference, bill date, due date and amounts
-   Each line's description, quantity, unit price and account

Later changes to a bill in Xero update its amounts and status.

## Suppliers

A supplier not yet linked to an EPONA contact is added as a new contact, with their name only — so an EPONA contact with the same name that isn't linked ends up duplicated. A linked contact's name is updated from Xero.

## Which bills show, and their status

-   Bills in draft or awaiting approval in Xero appear in EPONA once they are approved
-   Bills voided or deleted in Xero drop out of the list
-   Accounting Status shows the bill's status in Xero, including whether it has been paid. Allocation Status shows how much of it has been allocated in EPONA
-   If a partly skipped bill changes in Xero, the skip is reset and the bill goes back to Pending

Note - allocations are compared against the bill amount excluding GST.

## Nothing goes back to Xero

Allocating a bill creates charges in EPONA only. Nothing is written back to the bill in Xero.