---
title: "Bills"
url: "https://epona-support.ardex.tech/en/article/bills"
language: "en"
last_updated: "2026-05-05T05:06:53.952Z"
---

# Bills

## Overview

Bills are supplier invoices that your business receives for services rendered to active horses. The Bills menu — found under Financials — gives Managers and Admin users a central place to track what you owe, manage payment status, and allocate costs back to the correct horses or contacts

## Navigating to Bills

1.  Click Financials in the left-hand navigation bar.
2.  Select Bills from the submenu.
3.  The Bill Allocation screen will load, showing all bills associated with your operation.  
     

| **💡 Tip:** Bills specifically relates to charges you receive from suppliers into your Accounting System. |
| --- |

![](https://cdn-assets.productfruits.com/912bbd07-ad43-458b-b1c1-601cd915fb18)

  
The Bill Allocation screen displays all your bills in a table format. At the top, you can filter bills by status using the following tabs:  
 

| **Status Tab** | **What it shows** |
| --- | --- |
| **Pending** | Bills that have been received but not yet fully allocated to a horse or contact. |
| **Allocated (18)** | Bills where the full amount has been allocated. The count in brackets shows how many are in this state. |
| **Non Applicable (4)** | Bills that have been marked as not requiring allocation — for example, overhead expenses not tied to a specific horse. |
| **All** | Shows every bill regardless of status. |

### **Bill List Columns**

| **Column** | **Description** |
| --- | --- |
| **From (Supplier)** | The name of the supplier or service provider who sent the bill (e.g., Anna Stevenson Equine Sports Therapist, Lofty Thoroughbred Group). |
| **Reference** | An optional reference number or code associated with the bill, useful for cross-referencing with supplier invoices. |
| **Date** | The date the bill was issued by the supplier. |
| **Due Date** | The date by which the bill needs to be paid. |
| **Amount** | The total value of the bill (ex GST) |
| **Amount Allocated** | How much of the bill has been allocated to horses or contacts so far. $0 means no allocation has occurred yet. |
| **Allocation Status** | Whether the bill has been fully allocated, is still pending, or is marked as non-applicable. |
| **Accounting Status** | The payment status of the bill (e.g., Paid, Unpaid). This reflects the accounting record rather than the allocation status. |

| **📝 Note:** Allocation Status and Accounting Status are independent of each other. A bill can show as Paid (meaning payment has gone out) but still be Pending allocation — this means the cost hasn't yet been linked to specific horses or contacts. |
| --- |

## Quick Actions on the Bill List

On each row in the Bill Allocation list, there are three action icons on the right:  
 

-   ✕  (Remove) — Removes the bill from "Pending" view and marks it as "Non Applicable" as it is probably non horse related bill.
-   ⇄  [(Allocate)](https://epona.productfruits.help/en/article/bill-allocation) — Opens the Bill Allocation detail view for that bill so you can create or link transactions.
-   👁  (View) — Opens a read-only view of the bill details PDF
-   Synch - Reloads the bill from Xero

[Bill Allocation Process](https://epona.productfruits.help/en/article/bill-allocation)